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#Outlook conditional formatting mark read how to#
#Outlook conditional formatting mark read free#

In my example, it will be a specific email address for the Big Boss but you could dig into the filter and it could be something that perhaps is in the subject line or in the body of the message.

You’re not done yet because we also need to set up the condition, that is, what are the circumstances where this font change will be applied? To do this, we choose Condition and then set those conditions or criteria.

Once you’ve set up that formatting, select OK. Pick from any of the options that are available to you such as large red text. We want the formatting or the appearance to be different–perhaps a larger font or different colored text. The first is to choose how you want your message to change in appearance.

There are two things that you’ll want to do here.

Use something that’s descriptive so it’s easier for you to come back to that later. Next, we’ll name this rule such as The Big Boss.

To highlight the important messages from the Big Boss, first, we’ll choose Add.

So know that you can change that if you’d like to have a different display or preference. This is where you can see, for instance, why unread messages will show up as bold in blue.

But our focus right now is Conditional Formatting.

And you may want to explore this so that you can customize what columns are displayed, how your information is sorted or filtered and other settings.

From here, we’ll choose View Settings.

Now, this is where we can customize and change our view of our Inbox. To Set Up Outlook Conditional Formatting: With Conditional Formatting, you can create a condition to format messages from the Big Boss (or a top client or another priority contact) so they display in a larger font or different color or both. This will make the Conditional Formatting button easier to spot.What if I have messages from the Big Boss and I’d like them to stand out? Now in a typical Inbox, these could be easily mixed up with many other messages that are just flowing in through Outlook.

Select a Rangeįirst, go to the top of the spreadsheet and disable the Simplified Ribbon feature.

#Outlook conditional formatting mark read how to#

In the steps below, we'll outline how to highlight employees that made more than 140 units of sale in 2019.

Select the rule (and, if you want, customize the condition).įollow along below for more detailed instructions using our demo sheet. to specify the font characteristics that Outlook for Microsoft 365 applies to the message fields if the rule’s conditions are met. Go to the Home section, and click Conditional Formatting. To add a new conditional formatting rule, click Add to create a new rule named Untitled and then: In the Name box, type a name of the new rule. There are numerous combinations of the formatting condition and styles, but the process is the same every time. How to Use Conditional Formatting in Excel

#Outlook conditional formatting mark read free#

Excel Online has a default styling for every condition, but you are free to customize it. You can choose from more than a dozen options, including greater than, less than, between, and so on.įormatting: This is the "then" part of the if/then clause. This might be your entire spreadsheet or just a selection of rows or columns.Ĭondition: This is the "if" part of the if/then clause. Range: You start out by selecting the cells to which the rule will apply. The conditional formatting rule would be something like "If any cell value for the selected cell range is less than 100, change the background color to red." Here's what that would look like:Įvery conditional formatting rule is made up of three parts. Let's say that we want to highlight all unit sales under 100 by changing the cell's background color to red. A rule in Excel Online works as an if this, then that statement. Just as it sounds, Excel's conditional formatting feature lets you dynamically change the format of a cell (the background or the text), based on the rules that you've set. Then log in to your OneDrive account, and you'll be able to manipulate the data from there. Open the spreadsheet in your browser, and select Save to OneDrive. Here, we'll walk through how to use conditional formatting in Excel Online. But what about when you're working in a spreadsheet? How can you highlight important or insightful sections of a large data set? How can you add visual flair to certain rows and columns that will not only make the spreadsheet more visually pleasing but also more useful?